To start I purchased the bins (I had one already), I had the hanging folders and manilla folders on hand, as well as the labels, and I printed up the form to go into the folder to hold their pictures and yearly information.
I took some scrapbook paper that fit each boys personality and then used some cardstock letters I had to spell out their names, laminated them, and then zip tied them to the bins.
For the labels I just used a little diploma and then wrote out each grade and then placed the printout into the folders.
I placed them in the playroom closet on the shelf so I could access them easily. The years will only get busier so I want to stay as on top of it from the start as I can.